Custom clearance documentation

Note that as an importer or exporter you have a particular responsibility to submit accurate documentation. This includes assisting with the correct information about the consignment, for example documentation of origin.

Inadequate documentation can

• delay the consignment

• stop the consignment

• provide the wrong basis for tax calculation

Documentation requirements

• invoice with specified content

  • invoice number

  • sender

  • date and place

  • packages and weight

  • description of contents

  • price

  • delivery location and dates

  • particular conditions related to the invoice

  • documentation of origin/proof of origin, origin status

• proforma invoice

  • a proforma invoice should reflect the goods’ true value

  • used if the receiver is not paying for the goods, for example samples or gifts

VAT

Customs clearance documentation is also an important factor when applying for a VAT settlement.

eCare provides you with a complete overview over all consignments and their related documentation such as customs clearance, bill of lading and invoices etc.